Organizing the activities in a project works well for executing a project. It works well for monitoring it too. When you have been able to organize the tasks and sub-tasks in a well defined structure, it can give you a good feel of what parts need to be ready for progressing to another phase for a project. For organizing a project well the work breakdown structure or the WBS needs to be clearly defined. The smaller the individual items of the WBS it is more accurate to measure percent completion as you can identify these completions of tasks very clearly.

Facilitates Monitoring

When you have a clear break down schedule the project manager is able to sequence the activities for the most efficient completion. This is in terms of both time and cost targets. The set of tasks, organized in a fashion that shows what path the execution must take, clearly lets you visualize the way forward. You able to very clearly identify how much has actually been done too. The biggest problem in project time schedule monitoring are these two issues; that of being able to clearly figure out how much has been done and how much more needs to be done for completion.

The project tasks/sub-tasks sequencing defines the structure of activities being carried out and to be carried out. Should there be problems or you can foresee a problem coming up you are able to think up some local corrections that can mitigate the effects of the problem. Since, except in ideal conditions, these local corrections are always necessary. More frequently you can monitor status and can visualize issues and take corrective actions, more likely you are to reach the goal we all desire. That of the successful completion of your project.

Create Understandable Sub-structures

Since the sequence of tasks and the organization (the way tasks are strung together to achieve a goal) it is essential that we are able to break down the overall plan into pieces, the sequence and organization of which, we can grasp easily. It is only so much that we can understand at a time. As we have seen that’s vital from not only assessing exact status but also for determining how much more needs to be done. All the other related peripheral activities are also clearly visible. This may take the form of ensuring some vital supplies arrive in time. It may be necessary to monitor milestones on a related project to ensure some parts you need, are ready in time. This understanding of the shape of the project is vital for you as a project manager.

Therefore always breakdown your project time schedule to intermediate milestones such as releases, iterations, phase or what have you. But ensure that these stages are not so big that details can cause confusion in understanding the state of affairs. Do not break them down to so small pieces that they are trivial to understand and the details are too much to give you a understanding of the complete project time schedule and the ultimate goal.

Organizing the activities in a project works well for executing a project. It works well for monitoring it too. When you have been able to organize the tasks and sub-tasks in a well defined structure, it can give you a good feel of what parts need to be ready for progressing to another phase for a project. For organizing a project well the work breakdown structure or the WBS needs to be clearly defined. The smaller the individual items of the WBS it is more accurate to measure percent completion as you can identify these completions of tasks very clearly.

Facilitates Monitoring

When you have a clear break down schedule the project manager is able to sequence the activities for the most efficient completion. This is in terms of both time and cost targets. The set of tasks, organized in a fashion that shows what path the execution must take, clearly lets you visualize the way forward. You able to very clearly identify how much has actually been done too. The biggest problem in project time schedule monitoring are these two issues; that of being able to clearly figure out how much has been done and how much more needs to be done for completion.

The project tasks/sub-tasks sequencing defines the structure of activities being carried out and to be carried out. Should there be problems or you can foresee a problem coming up you are able to think up some local corrections that can mitigate the effects of the problem. Since, except in ideal conditions, these local corrections are always necessary. More frequently you can monitor status and can visualize issues and take corrective actions, more likely you are to reach the goal we all desire. That of the successful completion of your project.

Create Understandable Sub-structures

Since the sequence of tasks and the organization (the way tasks are strung together to achieve a goal) it is essential that we are able to break down the overall plan into pieces, the sequence and organization of which, we can grasp easily. It is only so much that we can understand at a time. As we have seen that’s vital from not only assessing exact status but also for determining how much more needs to be done. All the other related peripheral activities are also clearly visible. This may take the form of ensuring some vital supplies arrive in time. It may be necessary to monitor milestones on a related project to ensure some parts you need, are ready in time. This understanding of the shape of the project is vital for you as a project manager.

Therefore always breakdown your project time schedule to intermediate milestones such as releases, iterations, phase or what have you. But ensure that these stages are not so big that details can cause confusion in understanding the state of affairs. Do not break them down to so small pieces that they are trivial to understand and the details are too much to give you a understanding of the complete project time schedule and the ultimate goal.

Organize It

August 27, 2009
By

Organizing the activities in a project works well for executing a project. It works well for monitoring it too. When you have been able to organize the tasks and sub-tasks in a well defined structure, it can give you a good feel of what parts need to be ready for progressing to another phase for a project. For organizing a project well the work breakdown structure or the WBS needs to be clearly defined. The smaller the individual items of the WBS it is more accurate to measure percent completion as you can identify these completions of tasks very clearly.

Facilitates Monitoring

When you have a clear break down schedule the project manager is able to sequence the activities for the most efficient completion. This is in terms of both time and cost targets. The set of tasks, organized in a fashion that shows what path the execution must take, clearly lets you visualize the way forward. You able to very clearly identify how much has actually been done too. The biggest problem in project time schedule monitoring are these two issues; that of being able to clearly figure out how much has been done and how much more needs to be done for completion.

The project tasks/sub-tasks sequencing defines the structure of activities being carried out and to be carried out. Should there be problems or you can foresee a problem coming up you are able to think up some local corrections that can mitigate the effects of the problem. Since, except in ideal conditions, these local corrections are always necessary. More frequently you can monitor status and can visualize issues and take corrective actions, more likely you are to reach the goal we all desire. That of the successful completion of your project.

Create Understandable Sub-structures

Since the sequence of tasks and the organization (the way tasks are strung together to achieve a goal) it is essential that we are able to break down the overall plan into pieces, the sequence and organization of which, we can grasp easily. It is only so much that we can understand at a time. As we have seen that’s vital from not only assessing exact status but also for determining how much more needs to be done. All the other related peripheral activities are also clearly visible. This may take the form of ensuring some vital supplies arrive in time. It may be necessary to monitor milestones on a related project to ensure some parts you need, are ready in time. This understanding of the shape of the project is vital for you as a project manager.

Therefore always breakdown your project time schedule to intermediate milestones such as releases, iterations, phase or what have you. But ensure that these stages are not so big that details can cause confusion in understanding the state of affairs. Do not break them down to so small pieces that they are trivial to understand and the details are too much to give you a understanding of the complete project time schedule and the ultimate goal.

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