Scope Verification

November 6, 2009

At the end of a project or a particular phase of a project one needs to verify that the scope of the project as defined by the deliverables has actually been completed. When a deliverable is completed quality control activities ensure that the completion has maintained the quality of the deliverable. But the question remains, if the deliverable, as delivered, was what was required in the first place? That activity is what constitutes verification of the scope.

Scope Verification

The complete process of scope verification is about looking at the documents that defined the deliverables and ask for approval of the sponsor, customer or stakeholders. Sponsor/customer/other stakeholders would look at the relevant documents and inspect the deliverable against the requirements of these documents and approve if the scope has been met. In few cases where approval is not given changes may be suggested or the project management team should decide on what changes are required and generate change requests.

The relevant documents are project management plan, requirements documents, requirements traceability matrix and validated deliverables. Validated deliverable are the deliverable which has been validated by the quality control team. Stakeholders use inspection to decide what scope requirements have been met and what needs change.

The approval required would be formal in case of key stakeholders; stakeholders such as sponsor and/or customer. Typically they’ll actually sign off on paper or send approval through emails etc. The outputs of the scope verification process are of course accepted deliverable, change requests and changes in project documents if required.

Scope verification really brings out an aggregate effect of if scope was captured completely and delivered completely too. If there is any deviation it will result in change orders. The effect of change order are directly on the project timeline and the cost estimates. More the deviation, more work needs to be done further to bring a closure to the project phase or the project as a whole.

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