Project HR Management- Process Overview

May 20, 2010


Human resources are a very crucial part of the resources that are deployed in a project. Putting together a team and then on-going management of the team should be part of the HR management plans. Typical stages of such a plan would be develop human resources plan, acquire project team, develop project team and manage project team.

The human resources plan would include identifying roles and responsibilities for the positions required. The necessary skills that go with that job description, the structure of the team or the reporting relationships need to be defined unambiguously. A staffing management plan or mobilization plan of these resources armed with the descriptions and the team structure together creates a human resources plan.

Identifying and locating coupled with recruitment plan, if necessary is part of the acquirement activities required. Even with an ideal team one has to go through a process of forming, storming, norming and then performing. That process takes time and careful nurturing. With not so perfect people availability there may be training and development needs to be fulfilled. Once all these elements are in place one needs to monitor the performance of team members, providing feedback, resolving conflicts, resolving issues and managing changes to optimize performance are the management activities related to the team performance and achieving of the project goals and deliverables.

Develop Human resource Plan

Human resources plan uses activity resource requirements that specify the resources required for the work package required for the project. Enterprise environmental factors need to be taken into account to develop the human resources plans. Some of these factors that influence the plan include organizational culture and structure. Resources that are already available will decide what slots in the team could be fulfilled easily. Personnel administration policies and marketplace conditions would influence how the team is put together and how the additional resources be collected together. Overall organizational process assets determine the organizations wisdom up to that point in time.

Organization chart, networking capabilities and organizational theories will determine the details of the plan. A formal human resources plan is the output document you can obtain out of the planning process.

Acquire project team

This part of the plan uses the project management plan as the main basis that is influenced by the organizational environmental factors and organizational process assets. Project staff assignments and resource calendars and any project plan updates are generated out of this process. You use pre-assignments and negotiations to fill the positions from available resources. Acquisition and virtual teams are the other aspects of the acquisition process. Negotiations help get the specialized and scarce resources as well as reassignments of existing people on other projects or even from external sources like vendors, suppliers etc. When these sources have been utilized to the maximum possible extent, one will have to get into a recruitment drive too. Virtual teams consisting of people working from homes, other locations or even other parts of the globe can help you create a complete project team.

Develop project team

Project management plan along with staffing assignments and resource calendars will help you determine the developmental needs of your team. These activities may take the form of creating the operating ground rules for the project, team building activities, training into hard core technical skill areas as well as interpersonal skills etc. recognition and rewards plan that reinforce desired behavior in a positive way need to be put in place during this phase.

Manage Project team

The project leadership team or the core team or for smaller projects, the project manager will have to manage the project team and ensure peak performance. A large part of that would involve facilitating the work of team members. This will need observations and conversations with members on an on-going basis. Conflict management too would be part of these activities. Logging issues and following up meticulously is a systematic method of remaining on top of issues. Managing periodical appraisals and deciding appropriate rewards and raises also form part of these activities.

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