Direct and Manage Project Overview

June 25, 2010

Direct and manage project is a process that ensures the activities specified in
the project management are carried out to achieve the objectives of the same.
To achieve hose goals it processes inputs like the project management plan,
approved change requests, enterprise environmental factors and organizational
process assets. The outputs of this process are the deliverable required,
information related to work performance, change requests and consequential
project management plan updates as well as other document updates. Tools that
are brought to use are the project management information system and the only
techniques that could be used is the expert judgment.
Direct and Manage Project execution process
Just about everything related to getting a project executed to the desired
goals is within the ambit of this process. The monitoring and control necessary
to do the project management successfully are part of another very detailed
subsidiary plan. At the topmost level then, it includes activities to achieve
the project outcomes and thus reach the desired goals. Producing the
deliverables and to make use of relevant standards and methods also are then
part of these activities. One have to take care of marshalling the resources at
the right times. These resources would include materials, equipment, tools and
facilities. Project data such as cost, schedule, technical and quality progress
and status data will have to be generated and managed to be timely and
meaningful in managing this process. Managing risks and risk related activities
are another vital area. Managing the suppliers and vendors so that procurement
processes are able to acquire material and services needed for the project in a
low risk manner. A similar vital area is to have clear and effective
communication processes set up and working effectively. Staffing the project
team and keep them in top trained shape is part of the activities too. What
rounds up the activities is the collection and documentation of lessons learned
and implementing process improvement.
The nature of the project, the technical area where the project is undertaken
decides the form and details included in the process documents. The project
team caries out the work and interacts with interested groups, generates work
performance information and manages the reporting to all the interested
stakeholders. The work performance information is processed by the team to
moderate actions, if necessary. Approved changes should lead to preventive,
corrective actions and defect repairs. Corrective actions would help the
project performance back to expected levels while preventive actions reduce the
probability of project performance deviating from the required levels. Defect
repair recommendations are about specific problems in a component. Depending on
the defect, the recommendation may be for a complete replacement too.
Activities Categories that need to be managed
Direct and manage project execution is a direct subsidiary plan and is
developed alog with the master project management plan. The subsidiary plan and
the master plan impact each other. Therefore it is best to develop them in an
iterative manner. Like every other processes the enterprise environment factors
and the organizational process assets influence the development of all plans.
Changes to the direct and manage project execution is managed through the
integrated change control processes. Approved changes feed into the integrated
change control and the approved ones generate necessary changes to the
subsidiary plan of project execution.
The categories of activities that need to be coordinated by this plan include
control scope, control schedule, control costs, perform quality assurance,
perform quality control, report performance, monitor and control risks and
administering procurements. It is easy to see that these are the vital groups
of activities that are required to carry a project through to success. Project
scope, its schedule plan and the costs are the most important things to carry
out and manage. Quality assurance and control activities ensure that project
outcomes are delivered to the quality standards set for them. Collecting work
performance data that tells you if the project is on track or some significant
deviation has occurred. Reporting these details through the planned
communication setup is also part of the activities that are vital to the proper
execution of the project. The course corrections, if needed will come through
this loop of the process.
No project works in the ideal conditions. There are many assumptions involved
in the plans. Things can change in the real world. A change in the competitive
situation may call for a change in the direction. All these factors can cause
risks to threaten the success of the project. Therefore, monitoring risks and
taking actions to control them are very important to project success. These
factors can equally well lead to unforeseen opportunities and the organization
must be flee-footed enough to take advantage of such opportunities that come
along. Administering procurements also is a process that can make or break a
project. Getting the material, service, component or sub-system in right time
and the right cost is necessary to avoid time and cost overruns. In an extreme
case procurements going out of control can cause the failure of the project.

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