Perform Integrated Change Inputs

July 13, 2010
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Introduction
Project management plan, work performance reports are the main inputs to the
process. Additionally the enterprise environmental factors and organizational
process assets provide directions based on the context, the ecosystem in which
the organization exists as well as the collective wisdom that has been
generated within it influence and moderate actual actions taken. The project
management plan provides the frame of reference for how the project should be
behaving. Work performance reports provide the data that tells us how exactly
the project is behaving. That difference gives rise to the change requests that
are to be controlled and applied correctly to keep the project going in the
right direction.
Inputs to the Integrated change control
Project management planprovides the plan according to which the project is to be carried out. This it
integrates several other subsidiary plans that are relevant to the project and
several baselines that define the way the project should progress to achieve
its goals. The baselines are used as guides to infer if deviations from them
have occurred and what to do about them to bring the project back on track.
These baselines are scope baseline, schedule baseline and the cost performance
baselines. These are the references used right through the project life. These
keep getting updated due to changes that are necessary. These changes are
approved by the assigned authorities and the baselines get updated to reflect
the current situation. Currency is always up to the last monitoring point, when
a set of updates would have been released. These baselines are often integrated
into one combine performance baseline and earned value management techniques
are used to determine if deviations have occurred.
Subsidiary management plans that may be affected include scope and requirements
management plans, quality and process improvement plans, schedule and cost
management plans and risk management plans. Additional plans that may be
impacted include the communication, HR and procurement plans. All of these
being interlinked and mutually dependent, any changes in one will have
consequent effects on one or more of other plans. One of the major functions of
the integrated change control is to ensure changes ripple through all the
relevant areas and are thus a complete change.
Work performance reportsare generated and distributed at the frequent and planned monitoring points in
the project schedule. These reports collect information about deliverable
status, schedule progress and costs incurred. Depending on the nature of the
project and the organization other performance indicators may also be
collected. Based on the communications plan, these reports are distributed to
the interested parties.
Next step of the process is the generation of change requests. These may be generated by any of the stakeholders and could even be verbal,
but are always documented completely. These are generated when issues are found
in the project progress. The change requests are to take care of necessary
corrections to policies, procedures, scope, cost, schedule, quality or any
other relevant issues. The nature of the changes could be of following four
types. Preventive, corrective actions, defect repair or simply updates to
documentation are the actions required. Preventive actions define changes
required to prevent deviations noticed now while corrective active change is
meant to correct problems so that performance remains on track. Defect repair
takes care of one off situation which can be repaired. Updates are actions that
cause changes in plans and other controlled documents.
The enterprise environmental factorsthat can influence the integrated change control process include the project
information management system. Scheduling software tools, configuration
management tool, automated information collection and retrieval system and all
such IT tools affect the change control processes. Following organizational
process assets have an influence on the change control actions. Change control
procedures, change approvals and the authorizations of issuing such changes,
process database, project files and configuration management knowledge base are
the areas where formats, standards, knowledge, etc. apply to actions to be
taken.

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