Outputs of Conduct Procurement

April 19, 2010
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Introduction Conduct procurements process is all about tying up the procurement. That includes finding and selecting a suitable vendor and then finalizing a contract with him to deliver the item in time and with acceptable quality. The outputs that must be generated by the complete process include a range of documents and document updates...

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Conducting Procurement Tools & Techniques

April 18, 2010
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Introduction There are some standard techniques an organization can use to bring a closure to the conduct procurement process. Typically what happens in this phase is that you need to locate some potential sellers, seek to find if some of them are interested in bidding, getting bids, evaluating them, creating a short list of...

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Inputs to Conduct Procurement

April 17, 2010
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Introduction A large set of documents are needed as input help define what is to be procured, how to procure them and how to close the process by using a particular type of contract. Organizational process assets moderate and define what exactly to be done. These documents contain the sum total of the organization’s...

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Conducting procurement

April 16, 2010
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Introduction Conducting procurement includes the processes of getting proposals, completing the seller selection and then awarding the contract to the selected vendor. Evaluating proposals obtained by previously defined selection process and selecting one or more sellers is what this is all about. The sellers thus selected are the organizations that are qualified to conduct...

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Time & Material Contracts

April 15, 2010
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Introduction These contracts are a kind of hybrid between a fixed price and the cost plus models. The model is to agree on some cost rates and use that to calculate total costs over a period such resources are used. Some legitimate expenses of material used in the contractual process are also payable. Hence...

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Source Selection

April 14, 2010
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Introduction Selecting the right source for a crucial procurement could easily make or break a project. Thus the criteria to evaluate and the evaluation process has to be very robust and be able to pick the right sources for the procurement action. There is a whole range of criteria that can be used. Quite...

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Procurement Documents

April 13, 2010
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Introduction Procurement documents are ones the buyer organization uses to solicit proposals from sellers. In a very general sense the terms bids, quotations and tenders are used when the seller is to be selected based on price mainly. These would typically apply to commercial and standard items. The term proposal is often used when...

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Procurement Statement of Work

April 13, 2010
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Introduction The statement of work is a document that defines the work to be undertaken by the seller to ensure the buyer can complete the procurement action. This being the very basis of the specific procurement action, it is essential that the document can define what is needed completely. This obviously has to be...

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Procurement Management Plan

April 12, 2010
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Introduction Procurement management plans needs to cover all the aspects of the procurement processes. The activities that start with creating the procurement documents and end in procurement closure must all be covered in the plan. The plan can be formal or informal in nature. The details included could be a lot or some broad...

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Plan Procurement – Contract Types

April 11, 2010
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Introduction A contract defines the exact way a procurement action will be carried out by defining the responsibilities of the seller as well as the buyer. There are two major types of these legally binding agreements. The first and the most used type are the fixed type contracts. The seller is bound by the...

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Make or buy Analysis and Expert Judgment

April 10, 2010
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Introduction Whether part of the project deliverables is to be created/ produced/ developed in-house, or the item could simply be bought from some agency from an external agency is a crucial decision for minimizing risks to a project’s success. The projects exact scope and the requirements for the deliverables define the project outcomes; expert...

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Inputs to procurements planning process

April 8, 2010
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Introduction There are a range of inputs you need to consider when planning procurement. These are, at a minimum, the scope baseline and the requirements document. These define the project requirements in a detailed manner. Teaming agreements, the risk register and the risk related contract decisions tend to cover your actions against risks. The...

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Plan Procurement

April 7, 2010
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Introduction Procurement needs arise from the need to rationalize what needs to be made inside the organization, by the project team, and what ought to be bought from outside the organization. The optimization of this partitioning of make versus buy of project deliverables and related products, services or result arise from the need to...

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Procurement management overview

April 6, 2010
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Introduction Project related procurement process is quite an involved one and has four distinct stages that project leaders must be familiar with. The procurement processes are about both sides of the deal. The related processes must manage the buying of items, components and possibly services from others. Similarly processes must exist in an organization...

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Knowledge Improvement

March 14, 2010
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If forming a team for high performance and training it up for peak performance is an important professional responsibility of immediate concern over the project lifecycle, knowledge improvement qualifies as a little longer term. Actually there are two parts in this. One is of immediate concern, as the organization’s process assets keep getting updated...

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Improve Knowledge

March 13, 2010
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Improve Knowledge (for self as well as the profession) Improvement of organizational process assets are important an that was discussed as part of one of the articles in this set of articles about a project manager’s professional responsibilities. An important aspect of this knowledge management is that a project manager is responsible for improving...

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Environmental Factors & Social responsibility

March 12, 2010
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There are a lot of factors around the project in a larger context. The so called environmental factors are very important and need to be taken into consideration for every action plan being made. Overlooking any one could increase the risks associated with the project manifold. The other aspect that is sort of related...

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